Automate invoice chasing so you get paid on time
I build AI automation that sends every invoice on time and follows up until it is paid. You stop writing awkward reminder emails and your cash flow stops leaking.
Invoices sent. The engine chases them paid.
Invoices out on time
Invoices are raised and sent the moment work is done or a milestone hits. No forgotten billing.
Automatic reminders
Polite reminders go out on a schedule before and after the due date. You never write another chaser.
Escalating follow-ups
Overdue accounts get firmer, well-timed nudges across email and SMS until they pay or reply.
Payment reconciliation
Payments are matched to invoices and marked paid automatically. Your ledger stays clean.
Overdue alerts
You get pinged only when an account needs a human, with the full history ready. No daily AR checking.
AR reporting
Who owes what, and for how long, in one live view. Built while you sleep.
You did the work. Chasing the payment should not be your job. I turn your invoicing and inbox into one automated engine that bills and follows up until you are paid.
From call to running system in days
Show me your process
A 15 minute call. You show me how you bill and chase today, I map where cash gets stuck.
I build it
Working output inside the first 48 hours. Most teams see their reminders running live the same week.
It runs, I maintain it
I watch it and fix it. Same-day fixes, ongoing support.
What automated invoice chasing software actually is
Most people searching for invoice chasing software are looking for one thing: a way to stop personally writing "just following up on the invoice below" every week. There are three honest ways to get there, and the cheapest one that solves your problem is the right one.
1. The reminders already inside your accounting tool
Xero and QuickBooks both have invoice reminders built in. If your invoices all live in one system and one polite nudge on a fixed schedule would fix this, switch those on and stop reading here. It is free and it works.
The ceiling is that those reminders only know about the invoice. They cannot treat a client who always pays late differently from one who never does, hold fire when somebody has replied disputing a line, or tell you in Slack when an account crosses the point where you would rather pick up the phone.
2. A dedicated credit control tool
A category of tools sits on top of your ledger and adds chasing sequences and accounts receivable reporting. They are a real step up from built-in reminders, and they are the right answer for a lot of finance teams. You are paying a monthly subscription to work inside somebody else's idea of how chasing should go, which is fine right up until your process does not match theirs.
3. A custom automation wired into your own tools
This is what I build, and it is worth it when the chasing is where your judgement lives rather than a fixed schedule. In practice that means:
- Invoice data spread across an accounting tool, a spreadsheet and an inbox, rather than sitting neatly in one system
- Escalation that changes by client, by amount, or by how long the relationship has run
- A human approval step before anything firm goes out to an account you care about
- Chasing that has to trigger something else: a Slack alert, a task, a hold on further work
I build it on n8n, which means the workflow is yours and you are not renting the logic.
Which one should you pick
Buy if your chasing is one reminder on a schedule. Build if the reason you have not automated it yet is that every attempt ran into "yes, but not for this client". If you are not sure which you are, that is a reasonable thing to work out on a 15 minute call, and I will tell you plainly if the free built-in reminders would do the job.
Before you
book a call.
What owners and finance leads ask me most, answered straight.
Almost certainly. QuickBooks, Xero, Stripe, FreshBooks, spreadsheets, plain inboxes: if it has an API, I can connect it.
No. An AI agent writes in your tone and escalates gently. Clients get a professional nudge, not a threat.
Days, not months. I scope it on the call and show you working output inside the first 48 hours.
The first automation is free. After that it depends on what I automate, so there is no single price tag. Book a call, I will scope it, and you get a clear number before anything starts.
Yes. I work inside your own accounts, use access on a need-to-know basis, and never train public models on your data.
Any system that sends payment reminders for you on a schedule instead of someone writing them by hand. It comes in three shapes: the reminder feature built into your accounting tool, a dedicated credit control tool that sits on top of it, or a custom automation wired into the tools you already use. The first is free and rigid, the second is a monthly subscription with someone else's rules, the third fits your process exactly. I build the third.
Yes, both have built-in invoice reminders, and if a simple fixed schedule is all you need you should just switch those on and save your money. The limit is that they only know about the invoice. They cannot escalate differently for a client who always pays late, pause when someone has replied to dispute a line, or ping you in Slack when an account crosses your risk threshold. That is where a custom build earns its keep.
Buy if your chasing is one polite reminder on a fixed schedule and your invoices all live in one system. Build if the chasing is where your judgement lives: different tone per client, escalation rules, approvals before anything firm goes out, or data spread across an accounting tool, a spreadsheet and an inbox. Off-the-shelf tools handle the first case well and fight you in the second.